Corporate quotes for Guesty
Quote a corporate stay. Send a link. Book it clean in Guesty.
The corporate and extended-stay enquiries that never fit a nightly checkout, handled end to end. Set a steady rate, build a branded quote, hold the dates, let the client accept online, and push a rate-smoothed, licence-split booking into Guesty without touching the calendar by hand.
The gap this closes
Guesty was built for nightly stays, not corporate contracts.
A long corporate booking goes into Guesty as one total, and Guesty spreads it across the nights by each night's calendar price. On a flat-rate contract that throws the monthly owner statements out, sometimes six figures landing in the wrong months. So the quoting ends up in a spreadsheet and the booking gets hand-built.
Corporate Quotes closes that gap. The rate, the quote, the client's acceptance, the flat-rate booking and the invoicing all sit in one flow your team can run, and the booking still lands as a normal Guesty reservation.
Rate control
Set the rate, not the calendar
Corporate and extended stays don't want a price that moves every night. Corporate Quotes pulls your nightly rates straight from Guesty, then lets you override them per property: a flat ADR for the whole stay, a percentage off, or a weekly rate. The client sees one steady number, not the daily swing.
Corporate fees
Add the fees a corporate stay actually carries
Some charges only belong on a corporate stay. A midstay clean, a meet and greet, a payment-plan fee. Set them on the quote, and the moment the booking is confirmed they flow onto the Guesty reservation automatically, in the right category, with no manual entry.
The branded quote
A live quote in your brand, for every client
Each client gets a quote in your brand, on your own web address, showing the properties you have selected. Every time it opens it re-checks Guesty, so the client only ever sees what is still available. When nothing is left you get a dead-quote warning, so you can act before the client hits a dead end.
The property page
Hold the dates
Put properties on hold for a set period and show the client a live countdown on the quote.
Holds, with a live countdown
Single and multi-unit
Both single-unit and multi-unit properties are handled in the same quote.
The dead-quote warning
Capture who's who
Guest, booker, company and travel-partner details, captured in the one flow.
Payment plans
Build a payment plan the booker accepts upfront
Set what is due on booking, then the cycle that follows: weekly or monthly, counting from check-in or from the booking date. Build your own plans and attach one to any quote. The booker sees a clear payment schedule inside the quote and accepts it when they confirm, so there is no chasing terms after the fact.
Invoicing
The invoices Guesty can't make, in your Xero
Guesty is excellent at a lot of things. Native invoicing is not one of them. Corporate Quotes builds the invoices from your payment plan and creates them in your own Xero. Fourteen days before each one is due it pushes the invoice into Xero ready to send. It keeps watching the Guesty booking, so if the booking changes the invoice updates to match, and it checks whether each one is paid. Your sales team sees what is in and what is outstanding without ever opening Xero.
Compliance
Split a long stay into compliant back-to-back bookings
Local residential tenancy law often caps a single stay. Corporate Quotes splits one long booking into back-to-back stays to keep you compliant, a 300-night contract becoming a run of 88-night stays. The client completes one booking journey and accepts the terms on each stay. The invoices align to the split, so you never have a single payment that has to be recognised across two bookings.
Under the hood
Why the rate has to be flattened, and how we do it
Guesty attributes a reservation's accommodation revenue night by night, in proportion to each night's price in the calendar. That is fine for a normal stay. For a flat corporate contract it is a problem: even though every night is the same agreed rate, Guesty back-allocates the total by the calendar, so peak nights absorb more revenue and quiet nights less. The contract total is right, but the month-by-month split is wrong, and the owner statements move with the calendar instead of the contract.
Take a 100-night stay agreed at a flat $300 a night, $30,000 in total. The calendar underneath swings from $200 a night in the quiet stretches to $600 over a peak event. Guesty back-allocates the contract total by that calendar, so the owner statement moves with the calendar instead of the contract.
Same $30,000 in the end. But the owner statement follows the calendar, so Month 2 reads $4,300 high and Month 3 reads $3,300 low. The dashed line is the flat $7,500 the contract actually owes each month. Flattening lands every month on it.
The owner can be out by $4,300 in a single month, even though the year-end total is exactly right. That is what breaks trust and triggers the queries.
Your team never touches the calendar. The tool flattens, pushes and reverts on confirmation.
Analytics
See every quote, and how your team converts
Every quote is tracked. How often it was opened, which properties the client looked at, who is still active and needs a follow-up and which quotes are dead. Above that sits a full analytics suite: quotes sent, and conversion rate by client, by salesperson and by property, so you can see exactly how your sales and reservations team is performing.
Engagement, per quote
Opens, the properties reviewed, and whether the client is still active or gone cold.
Conversion, per client and rep
Quotes sent against quotes won, broken down by client and by salesperson.
Performance, per property
Which properties are quoting and converting, and which are sitting idle.
Getting started
Four simple steps
Have a call
We look at how your team quotes corporate and extended stays today.
Connect Guesty
Your listings, rates and availability flow in through one connection.
Set your terms
Your rates, fees, holds, payment plans and brand, set once.
Go live
Your team builds quotes and the bookings land in Guesty.
Questions
Corporate quotes for Guesty, answered
Does this change how the booking sits in Guesty?
No. It lands as a normal Guesty reservation, just rate-smoothed and split the way a long contract needs. Everything downstream behaves as usual.
How do you keep a flat rate without breaking owner statements?
The calendar is flattened to the agreed rate, the booking is pushed so every night records at that rate, then the calendar reverts. Revenue lands in the right months instead of bouncing with each night's calendar price. Your team never touches the calendar.
Can the client pay over time?
Yes. You build a payment plan, set what is due on booking and the cycle that follows, and the booker accepts the schedule when they confirm. The invoices are then created in your Xero.
What about long stays and tenancy law?
A long booking splits into back-to-back stays, for example a 300-night contract into 88-night stays, to keep you compliant. The client completes one journey and accepts the terms on each stay, and the invoices align to the split.
Does it invoice, and does it know when something is paid?
It builds the invoices in your Xero from the payment plan, pushes each one fourteen days before it is due, updates it if the Guesty booking changes, and tracks whether it is paid. Your team sees outstanding and paid without opening Xero.
Is the quote in my brand?
Yes. It runs on your own web address in your own brand, not ours, so the client only ever sees you.
Get in touch for a live demo
See it running on your own portfolio.
Built by an operator, for operators on Guesty. Book a call and I will walk you through a live quote, the client journey, and the booking landing in Guesty.